1400 158th St.
Basehor, KS 66007
Mon-Thurs: 9am-8pm
Fri & Sat: 9am-5pm
Sun: 1pm-5pm
Capital Improvement Fund
In January, 1990 the Basehor Community Library Board of Directors established a capital improvement fund pursuant to K.S.A. 12-1258. The board will annually transfer up to, but not exceeding, ten percent (10%) of the county tax funds received to the capital improvement fund. Funds will be allocated as needed according to statute for major capital improvements, or may be transferred back into the general fund.
Monetary Gifts
The Basehor Community Library Board of Directors encourages gifts, bequests and memorials to the Basehor Community Library. Acceptance and use will be made at the discretion of the Director and the Board.
Money Handling & Investments
The Board will not incur indebtedness in excess of money on hand or budgeted in accordance with the Cash Basis Law (K.S.A. 10-1113).
The library shall conduct an annual audit done by an outside accounting firm.
An annual budget shall be developed by the Library Director and Treasurer. The proposed budget shall be submitted to the Board for approval at the July monthly Board meeting. The approved budget and notice of a public hearing shall be published in the Leavenworth Times in July. The public hearing must be held no later than August 15th and the budget submitted to the Leavenworth County Clerk by August 25th (K.S.A. 79-2933, K.S.A. 79-2930).
Authorized signatures on the library’s bank accounts shall be those of the Board Officers and the Library Director. All written checks are required to have two signatures. The Secretary’s signature is required (K.S.A. 10-803). The second signature may be the Treasurer’s, Board Chair, or the library Director. Those authorized to access the library’s safe deposit box shall be the Board Officers, library Director and the library Office Manager.
Certificates of deposit may be purchased upon motion of the Board. Certificates of deposit may be cashed by any two of the following: treasurer, president, secretary, director.
The treasurer will report the financial status to the Board monthly presenting checks to be issued, the working budget, and an overview of account balances and certificates of deposit. Approval to pay checks presented in the treasurer’s report shall be made by a motion of the board.
In accordance with K.S.A. 12-1226, the treasurer shall be bonded.
The Library Director, Assistant Director, and Adult Services Librarian are issued credit cards to be used to purchase supplies and/or equipment for the library. The limit of each card is $1,000 for the Assistant Director and Adult Services Librarian, and $2,000 for the Library Director.
The Director has standing approval for purchases up to $10,000.
** Approved by the Basehor Community Library Board of Trustees on March 6, 2007; amended July 10, 2014; amended April 11, 2019 **
This policy governs borrowing and using library materials. By applying for a library card, the patron agrees to abide by all library policy and procedures.
Eligible Borrowers
Patrons under the age of 16 must have signed permission from a parent or guardian.
A valid library card or other acceptable form of identification must be presented to borrow materials.
Loan Periods
Reference materials do not circulate.
Fees
A patron’s borrowing privileges will be suspended when:
Long Overdue / Lost Items
“Intent to permanently deprive…a book or other material borrowed from a library” is considered a misdemeanor under K.S.A. 21-5804
Reviewed by the Basehor Community Library Board of Directors April 12, 2006; Modified September 10, 2015 and August 20, 2020.
This Code of Conduct is intended to encourage behavior that supports the library’s Code of Service in providing a safe, clean, organized, and appropriate environment. Behavior becomes unacceptable when it interferes with this Code of Service, compromises the rights of others, causes damage to buildings or equipment, or causes injury to oneself or others. Those willing to modify unacceptable behavior are always welcome to stay. However, those unable to comply will be asked to leave or have library privileges revoked. If necessary, the authorities will be called. Parents or guardians are responsible for the conduct and safety of persons under their care.
Examples of unacceptable library behavior include:
** Adopted by the Basehor Community Library Board of Directors December 11, 2002; Reviewed April 13, 2017 **
Our pledge to you:
We welcome you to speak to any staff member or the Director regarding the services you receive at Basehor Community Library.
The purpose of this policy is to guide in the selection of materials and to inform the public about the principles upon which selections are made.
Collection Development includes the planning, selection, acquiring, cataloging, and weeding of all library materials. Library materials include, but are not limited to the following: books, periodicals, reference works, newspapers, books on CD, videos, DVDs, large print materials, and graphic novels.
I. Mission Statement
The mission of the Basehor Community Library is to provide recreational, cultural, educational and reference information materials and services to residents of the library district to stimulate ideas, advance knowledge and enhance quality of life.
II. Collection Objective
The aim of the Basehor Community Library is service to all residents of the library district including people of every age, education, philosophy, occupation, economic level and ethnic origin. This service will extend to residents in the Northeast Kansas Library System and the State of Kansas. The collection contains information on a variety of subjects and views and is organized to provide free and easy access to patrons within the limitations of space and budget. More specifically, it helps people to keep current with change in all areas, educate themselves continually, become better members of their families and communities, become socially and politically aware, be more capable in their occupations, develop their creative abilities and spiritual capacities, appreciate and enjoy literature and art, contribute to the overall expanse of knowledge and stimulate their own personal and social well-being.
III. Intellectual Freedom*
The Basehor Community Library Board of Directors endorses the Library Bill of Rights, Freedom to Read statement, and Freedom to View statement of the American Library Association and the Intellectual Freedom statement of the Kansas Library Association. These statements are included in the Appendix and are intended to be a part of this policy statement.
*Reaffirmed by the Basehor Community Library Board of Trustees, July 14, 2016
IV. Responsibility for Selection
The final responsibility for materials selection and the development of the library collection rests with the Library Director, who operates within the framework of policies determined by the Board of Directors. The actual selection of materials is accomplished by trained library staff under the general supervision of the Director.
V. Selection Criteria
Library materials are selected on the basis of informational, educational, cultural, and recreational value and are selected in compliance with the mission and goals of the Basehor Community Library. The general criteria that is used in selecting all materials and formats for the library’s collection development is as follows:
Public demand and interest
Suitability of subject, style, and reading level for the intended audience
Reflection of all sides of issues
Reputation of the author, artist, publisher or producer
Quality of the physical format in relation to durability
Local or national significance
Examination of the existing materials to determine if additional or more current materials are needed
Critical reviews in professional publications which include, but are not limited to: Book Pages, Booklist, Kirkus Reviews, Library Journal, New York Times Book Review, Publishers Weekly, School Library Journal, VOYA.
Recommendations by library patrons who fill out a request form and turn in at the circulation desk will be considered for purchase if funds are available. Requests will be considered under the same criteria used for the purchase of other library materials.
VI. Interlibrary Loan
The Basehor Community Library will use interlibrary loan to provide materials that cannot be added to the collection because of space and/or budget. This is not designed to substitute for providing books and other materials in constant demand. The library will cooperate with the Kansas State Library and the Regional Systems to provide interlibrary loan as an essential service to library users.
VII. Gifts, Donations, and Memorials
Gifts or donations of books or other materials will be accepted by the library with the understanding that they may be used or disposed of as the library determines as appropriate. This will be determined by using the same criteria set forth in the policy for the selection of library materials. Gifts or donations that are not added to the collection will be placed in the library book sale.
Gifts or donations of books or other materials to the Basehor Community Library may be deductible and a receipt listing the number of items may be given to the donor if requested. The library will have the privilege of using cash donations in a manner that will best serve the operation of the library and its service to the patrons. Gifts or donations made to the Basehor Community Library become the sole property of the library and remain so until they are either added to the collection or until a decision is made by the library administration and/or the library board about their appropriate use.
VIII. Weeding (Deselecting) Materials
Weeding (deselecting) is an ongoing process with the goal of maintaining the quality of library resources. Materials that are outdated, worn, damaged, duplicated, inaccurate, or no longer in demand may be removed from the collection on a regular basis. The library staff with the general direction and supervision of the Library Director will be solely responsible for the weeding (deselecting) materials from the collection.
IX. Confidentiality of Library Records
The Basehor Community Library will make every reasonable and responsible effort to keep information about the patron confidential. Refer to Basehor Community Library’s confidentiality policy.
X. Challenged Materials
The Basehor Community Library considers all materials selected under this policy to be constitutionally protected under the First Amendment of the United States Constitution.
The Library Board of Directors recognizes the right of individuals to question materials in the library collection. If a patron objects to the presence of any library material, the library staff will use the following procedure:
1. The Library Director or a designated department head should handle all challenges of materials. An appointment (in person) should be offered to the person making the complaint.
2. A private area should be chosen for the meeting. The Library Director, with another staff person or board member as witness, will listen to the individual or group making the complaint.
3. The Library Director should explain the general criteria of the library’s selection policies. The library and the Library Board of Directors subscribe to the freedom statements in the library’s policy.
4. If the person making the complaint wants to continue the procedure, he or she will be requested to complete a “Reconsideration of Library Materials” form. The person or group must be properly identified and the complaint form must be filled out in its entirety.
5. After the director receives the completed form, the director shall appoint a committee consisting of the director or staff member appointed by the director, the person who recommended the material be purchased, a board member, someone from the community who is a library user and a person selected by those making the complaint.
6. The process for reconsideration will be explained to those making the complaint and they will be notified after the committee makes a recommendation.
7. If those making the complaint are not satisfied with the committee decision, they may appeal to the Library Board of Directors within three weeks of the committee decision.
8. If the decision is appealed to the board, the material in question, all supporting information concerning the decision to purchase this material, and the decision of the committee should be forwarded to the board. The board’s decision will be final.
XI. Legal Authority
The Basehor Community Library is organized under the laws of Kansas and authorized under K.S.A. 12-1236 et seq. to acquire by purchase, gift or exchange the materials and equipment deemed necessary by the board for the maintenance and extension of modern library services.
** Adopted by the Basehor Community Library Board of Directors April 12, 2006; amended November 12, 2015; Intellectual Freedom statements reaffirmed July 14, 2016. **
General use
Public access computers are provided for use by cardholders of the Basehor Community Library. Patrons who are not cardholders may be permitted to use the public access computers as a guest, but this use may be limited. Adults may use computers in the children’s library when accompanied by a child. The library is not responsible for damage to and/or incompatibility with personal hardware or software that is used and data may not be permanently stored to the library’s computers.
Flash drives/memory sticks, headphones, and earbuds are available for purchase.
Printing will be sent to a networked printer for a fee.
Using library computer workstations in an inappropriate manner or for illegal purposes is prohibited. Users must comply with the United States copyright law (See United States Code, title 17, Section 107), United States and Kansas statutes, and all other applicable laws.
Unacceptable use of computers includes, but is not limited to:
The user agrees to assume any and all liability for the cost of the repair or replacement in the event of loss due to theft, damage, negligence or misuse.
Members of library staff are under no obligation to monitor library workstation usage, except to comply with the Kansas CIPA. When a member of the library staff determines that a patron is using a workstation in an unacceptable manner, any or all of the following consequences may apply:
Internet Safety Policy
The library is concerned for the safety and security of users who access online information. The library has no control over the information on the Internet and cannot be held responsible for its content. As with other library materials, the library affirms the right and responsibility of parents or guardians to guide their children’s use of the internet.
Patrons shall not access or exhibit inappropriate matter on computers used in the library. Inappropriate matter is defined as the following:
Additionally, patrons shall not disclose, use, and/or disseminate personal information that could threaten or create a vulnerability for a minor, for any other person, or for the library.
In compliance with the Children’s Internet Protection Act (CIPA), the library uses a filtering service for all internet access. This technology is not infallible and the library cannot be held responsible for prohibited information that may be displayed or for useful information that may be blocked. The Library’s Internet Safety Policy complies with the applicable requirements of subsection (b) and L. 2013, ch. 98, sec. 1, and amendments thereto, commonly known as the Kansas Children’s Internet Protection Act.
The Library has in place a policy of Internet safety for minors, including the operation of a technology protection measure or other process that blocks or filters online access to visual depictions that are child pornography, harmful to minors or obscene as defined in L. 2013, ch. 98, sec.1.
Persons eighteen years and older may request that this filtering software be disabled for bona fide research or other lawful purpose during their use.
It shall be the responsibility of all members of the library staff to supervise and monitor usage of the online computer network and access to the Internet in accordance with this policy and the Kansas Children’s Internet Protection Act.
Patrons who encounter web sites which they believe should be blocked but which are not, or who are prevented from accessing web sites which they believe should not be blocked may submit a complaint. This should be given in writing to the library director or staff member in charge and include the URL of the site in question and whether the request is to block or unblock it. Staff shall examine the site and determine whether it should be blocked or unblocked. If the technology protection measure being used is a regional service, the information and recommendation shall be forwarded to the appropriate regional staff.
Complaints about enforcement of this policy or observed patron behavior which violate this policy shall also be submitted in writing to the library director, providing as much detail as possible.
The library shall inform patrons of the provisions of this policy, including the standards used and procedures for complaint, by making the policy available on the library’s web site and in print at the circulation desk.
This Internet Safety Policy was discussed and adopted during an open meeting of the Library Board on March 4, 2014. This policy supersedes all previous Internet Safety Policy statements of the Basehor Community Library and is effective on March 4, 2014. This policy will be reviewed by the Library Board at least every three years.
Laptops and Tablets:
Laptops and tablets are available for checkout for use on library premises to card-holding patrons in good standing with a driver’s license. Driver licenses will be retained until the laptop or the tablet is checked in and secured. Library staff will check the screen, the disc drive and boot up each machine before checking out and upon return while the patron is present. For tablets, staff will verify that the tablet is in good working order at the time of check-in and check-out.
Laptops and tablets must be returned to the Checkout Desk at least 10 minutes before the library closes.
** Approved by the Board of Trustees December 9, 2010; amended March 6, 2012; March 4, 2014; reviewed February 9, 2017 and December 5, 2019**
The Basehor Community Library tries to offer a variety of quality programs for the enrichment of the Basehor community. Programs are generally developed a few months in advance of the program date. The library does not typically pay for programs, though there are some exceptions. The library’s Planning Group, which meets regularly, develops library programs in the following categories:
Program ideas must be submitted in writing so they can be reviewed by the Planning Group. Program suggestions should provide as much detail as possible. Tell us why you believe the suggested program will be successful and how you will help promote the program. The library’s Planning Group will consider the suggestions within the context of our strategic plan and our mission to serve the community. We can’t guarantee all programs proposed will meet our criteria. Please send your program proposals to planning@100.26.176.2.
Because the library must maintain trust with members of the public, the Board of Trustees of the Basehor Community Library shall make every reasonable and responsible effort to see that information about the patron and the patron’s individual information choices remain confidential. For people to make full and effective use of library resources, they must feel unconstrained by the possibility of others being aware of the books they read, the materials they use, or the questions they ask.
Patron registration and circulation records are exempt from required disclosure pursuant to the Kansas Open Records Act (KORA), K.S.A. 45-215 et seq., although this exemption from disclosure has been preempted to a certain extent in the U.S.A. Patriot Act.
Therefore, the Board has adopted the following guidelines concerning the disclosure of information about the library patrons:
Information regarding or including:
shall not be given, made available or disclosed to any individual, corporation, institution or government agency without a court order or subpoena authorized under federal, state or local law.
Parents or legal guardians of children under 14 years of age may, upon presentation of proper identification, obtain the current status of their child’s circulation record or withdraw their authorization for the child’s library card.
All library employees (and those volunteers who work in its behalf) are hereby instructed to comply with these guidelines. All outside inquiries regarding access to patron registration and charge records will be referred to the Library Director, and no records may be made public without his or her express approval.
** Approved by the Basehor Community Library Board of Trustees March 11, 2003. Reviewed June 12, 2012 and February 12, 2015. Revised May 14, 2018. **
All library collection materials that are removed from circulation will be given to the Friends of the Basehor Library for sale in their annual book sale or other means of disposal at their discretion.
All library office and computer equipment, furniture, and other tangible property that is removed permanently from service will be given to the Friends of the Basehor Library for sale in their annual book sale or other means of disposal at their discretion, if deemed appropriate by the Library Director. All equipment, furniture, etc. not deemed appropriate by the Library Director for sale by the Friends will be:
Advertised for sale, at a price determined by the Library Director in either an email or similar communication to NEKLS and Kansas libraries, or both, at the discretion of the Library Director, or given away at no charge to an appropriate social service agency.
If removed equipment, furniture, etc. is determined by the Library Director to be severely damaged or obsolete, or of little or no intrinsic value, it may be discarded via the City of Basehor refuse collection service.
** Approved by the Basehor Community Library Board of Trustees November 13, 2002. Revised April 16, 2015; June 14, 2019. **
The Board of Directors hopes that the children who use the library will find the facility to be a warm and inviting place to develop a love of books, reading, and the library.
Prompted by genuine concern for the safety and well-being of this community’s children, the Board of Directors has adopted a policy for unattended children. This policy affirms that library personnel do not take the place of the parent, act as caregiver, nor assume responsibility for unattended children. For your child’s safety and for the comfort of all library patrons, we ask that these guidelines be followed.
STAFF WILL CALL THE POLICE AND NOTIFY THE SUPERVISING LIBRARIAN IMMEDIATELY if the safety or well-being of any child in the library is in jeopardy!
Those responsible for children should know:
These guidelines are set for the safety of your children and for the comfort of all those using the library facilities and services.
** Amended and Approved by the Basehor Community Library Board of Directors October 12, 2006; reviewed March 7, 2017. **
In order to use the wireless network you agree to comply with all of the following conditions:
Basehor Community Library reserves the right to prohibit an individual from accessing the wireless network if that individual is violating any of the policies or guidelines of the Library.
** Reviewed by the Basehor Community Library Board of Directors September 13, 2012; amended June 15, 2015. **
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